Proper subcontractor scheduling not only ensures prompt execution of work but also makes the work of other employees smoother. In this regard, subcontractor scheduling software can be pretty effective. However, since there are many types in the market, it can be challenging to choose one that best fits your company’s needs and workflow. To help you make an informed decision, here are some crucial features of subcontractor scheduling software that you should look out for before making a purchase.

  1. Ability to Keep Track of the Subcontractors

The first and most important feature of any Subcontractor Scheduling Software is the ability to keep track of the subcontractors. That includes their contact information, work history, and performance reviews. Keeping track of this information ensures that only the best subcontractors are working on your projects.

The ability to track subcontractors helps keep the communication channel open, so there is less confusion and accountability between the main contractor and subcontractor. It also makes it easier for future project managers to know how well a particular contractor has done in the past or what work they have completed recently. It acts as a backup plan in case of misunderstandings.

  1. Ability to Track Job Progress

Any business needs to be able to track the progress of their jobs. That helps you stay on schedule and budget. Good scheduling software will allow you to see the status of each job, who is working on it, and what is coming next. That way, you can always be sure that your projects are moving forward. You will be able to detect any inefficiency well and make adjustments before they become a problem. 

With such a tool, you can quickly determine where to make improvements- whether it involves reassigning resources, extending project deadlines, or adjusting project parameters. All this information will help you get things back on track as quickly as possible.

  1. Ability to Create and Manage Project Timelines

Creating and managing project timelines is one of the most critical features of any scheduling software. That allows you to see the big picture and ensure that your subcontractors are working on tasks that must complete on time. It also prevents duplication or wasted time with idle periods, as alerts will remind you when to meet deadlines for your assignments.

Another essential feature of this type of software is the availability to share work calendars with other team members, which helps keep everyone on track and up-to-date. You will be able to monitor milestones for each project and get an overview of how much time you’ve for each one. If you miss a deadline or a task does not complete on time, you can find out immediately so that you can deal before it becomes a bigger problem.

  1. Ability to Assign Tasks and Responsibilities

In any business, but especially construction, it’s essential to be able to assign tasks and responsibilities to employees. With good subcontractor scheduling software, you’ll be able to do just that. The software should allow you to assign tasks to specific subcontractors and then track the progress of those tasks. 

That way, you can ensure that they can complete each job on time and that your employees are accountable for their work. Also, professionally assigning tasks and responsibilities gives subcontractors power to a sense of ownership which is essential for long-term success.

  1. Ability to Generate Accurate Reports

One of the essential features of any scheduling software is the ability to generate accurate reports. That is especially important for subcontractors, who need to be able to track their progress and performance over time. The best scheduling software will offer a variety of report types so that you can customize your view of your data. It should also allow you to export reports as PDFs or share them with your employees or customers in real-time.

However, remember that the value of the output reports is as good as the input data. The output information will also be inaccurate if you don’t have reliable data from your subcontractors. Hence, your staff must stay on top of all tabs related to tracking the status of each job.


If you’re a contractor, you know that one of the most critical aspects of your business is keeping your projects on schedule. After all, time is money. That’s why having good subcontractor scheduling software is essential to the success of your business. Also, the software will enable you to track and manage multiple projects simultaneously. Consequently, you’ll be able to stay on top of your schedule and eliminate any bottlenecks in production.